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> Products > e-Despatch
 

e-Despatch allows organizations to make their process, knowledge transparent. Anyone who can use Microsoft Windows and can browse the internet will have no problem using this system. Entirely database driven, e-Despatch is incredibly robust – making it suitable for sites ranging from low traffic, small business sites to large Government sites requiring hundreds of updates daily. e-Despatch can help streamline your content updates. Stores a single copy of the information within e-Despatch and the piece of content can be updated. e-Despatch is accessible via a password protected secure administration area - where each user is given with username & password.

 

Without re-engineering the process of issuing letters, cutting short any process and allowing the fast track methods we would like to propose a formidable, long lasting solution named as e-Despatch to the present communication problem of the department. This solution will help not only in fastening the process but also avoid delay in monitoring of the letters.

E-Despatch solution includes following process.

Receiving letter pad
Generating Auto Letter number & entry to SW
Assigning letters to the concerned address
Scanning of letters & conversion to PDF
Work monitoring & assigning letters as per schemes
Letter despatch as per instructions
Letter despatch as fax/email & publication to website

Benefits of e-Despatch

Remove re-keying

By replacing the manual process with automated process of despatching letter your department can benefit significantly by:
Reduced labour costs
Elimination of human  errors
Faster letter processing
Instant letter retrieval
Remove reliance on the postal service
   

Eliminate Paper

Paper-based despatch have some inherent disadvantages when compared with their electronic equivalents:

Stationery and printer consumable costs
Document storage costs
Lost letters
Postage costs
   

Reduce Delivery time

Letter sent through e-Despatch can be delivered far more quickly than their manual counterparts, thus the turnaround time from despatch to delivery can be reduced.
 

Increase Quality of Communication

Paper-based despatch have some inherent disadvantages when compared with their electronic equivalents:

Manual despatch of letter has a chance of spoiling by rain, moisture etc, which destroys the clarity hence hurdles the exact information dissemination.
Accurate letter help ensure accurate flow of information.
Batches of electronic letters are usually sequentially numbered; therefore missing letters can easily be identified, not causing department to wade through piles of paper.
 

Competitive Edge

e-Despatch makes you attractive to deal with your department employees, and you are in their eyes more intelligent & efficient than actual government department.

   

Others

Maintaining register becomes easy.
Printing address on the envelope
Automatic faxing of a letter
Automatic emailing
Publishes on the Internet
Generating day wise & weekly statistic report
Motoring of entire tasks becomes easy
Searching of letters becomes very easy with the use of various criteria